The Track Changes Feature Does Not Detect What Type Of Change?

Lesson 26: Runway Changes and Comments

/en/discussion/checking-spelling-and-grammar/content/

Introduction

Let's say someone asks you lot to proofread or collaborate on a document. If you had a printed copy, you might use a red pen to cross out sentences, mark misspellings, and add comments in the margins. Word allows you to exercise all of these things electronically using the Runway Changes and Comments features.

Optional: Download our practise document.

Scout the video beneath to learn more most rails changes and adding comments.

Understanding Track Changes

When you plough on Track Changes, every alter you lot brand to the document will appear as a colored markup. If yous delete text, it won't disappear; instead, the text will be crossed out. If you add text, it will be underlined. This allows you to see edits earlier making the changes permanent.

If there are multiple reviewers, each person will exist assigned a dissimilar markup colour.

To turn on Track Changes:

1. From the Review tab, click the Track Changes command.

   

2. Track Changes will exist turned on. From this point on, whatever changes you lot make to the certificate volition appear every bit colored markups.

   

Your tracked changes may look different from those seen above, depending on your computer's markup settings.

Reviewing changes

Tracked changes are really only suggested changes. To become permanent, they must be accepted. On the other hand, the original author may disagree with some of the tracked changes and cull to reject them.

To accept or reject changes:

1. Select the modify yous want to accept or decline.

   

2. From the Review tab, click the Accept or Reject control.

   

3. The markup will disappear, and Word volition automatically jump to the next change. Yous can go on accepting or rejecting each change until you have reviewed all of them.

   

4. When you're finished, click the Track Changes command to turn off Track Changes.

   

To have all changes at once, click the Take drib-downwardly arrow, and so select Take All. If y'all no longer want to runway your changes, you tin select Accept All and Stop Tracking.

Track Changes viewing options

If yous have a lot of tracked changes, they may become distracting if you lot're trying to read through a document. Fortunately, Give-and-take provides a few means to customize how tracked changes appear:

• Simple Markup: This shows the final version without inline markups. Crimson markers will appear in the left margin to indicate where a change has been fabricated.
• All Markup: This shows the concluding version with inline markups.
• No Markup: This shows the final version and hides all markups.
• Original: This shows the original version and hides all markups.

To hide tracked changes:

1. From the Review tab, click the Display for Review control to the right of the Track Changes control.

   

2. Select the desired selection from the drop-down bill of fare. In our example, we'll select No Markup to preview the final version of the document earlier accepting the changes.

   

You can also click the marker in the left margin to switch between Simple Markup and All Markup.

Remember that hiding Rail Changes is not the same as reviewing changes. You will nonetheless demand to accept or pass up the changes before sending out the final version of your document.

To testify revisions in balloons:

Almost revisions announced inline, meaning the text itself is marked. You can also choose to show the revisions in balloons, which moves nearly revisions to the correct margin. Removing inline markups tin make the certificate easier to read, and balloons also offer more detailed information about some markups.

1. From the Review tab, click Show Markup > Balloons > Show Revisions in Balloons.

   

2. Most revisions volition appear in the correct margin, although whatsoever added text will even so announced inline.

   

To go back to inline markups, you can select either Show All Revisions Inline or Show Only Comments and Formatting in Balloons.

Comments

Sometimes yous may want to add together a comment to provide feedback instead of editing a document. While it'south often used in combination with Track Changes, you don't necessarily need to have Track Changes turned on to add comments.

To add comments:

1. Highlight some text, or place the insertion point where yous want the comment to announced.

   

2. From the Review tab, click the New Comment command.

   

3. Type your comment. When you're done, y'all can shut the comment box by pressing the Esc cardinal or by clicking anywhere outside the comment box.

   

To delete comments:

1. Select the comment y'all want to delete.

   

2. From the Review tab, click the Delete command.

   

3. The comment will be deleted.

To delete all comments, click the Delete drop-down arrow and select Delete All Comments in Certificate.

Comparing documents

If yous edit a document without tracking changes, it's still possible to use reviewing features such equally Accept and Reject. Yous can do this by comparing two versions of the document. All you demand is the original certificate and the revised document (the documents must likewise have dissimilar file names).

To compare ii documents:

1. From the Review tab, click the Compare command, then select Compare from the driblet-downward menu.

   

2. A dialog box will appear. Choose your Original certificate by clicking the drop-down arrow and selecting the document from the list. If the file is non in the list, click the Browse button to locate information technology.
3. Choose the Revised document, then click OK.

   

4. Give-and-take will compare the two files to determine what was changed and and then create a new document. The changes will appear as colored markups, just like Runway Changes. Y'all can then utilize the Accept and Turn down commands to finalize the certificate.

   

Challenge!

1. Open our practice document.
2. Turn on Rail Changes and prove All Markup.
3. In the Tracking group, choose Bear witness Revisions in Balloons.
4. In the first paragraph, edit the 2d judgement so it reads It was a pleasance to encounter with you lot and tour the facility.
5. In the 2nd paragraph, change the word techniques to strategies.
6. Change the font of the alphabetic character to Cambria, 12 pt.
7. In the 3rd paragraph, select the words Thank y'all and insert a comment that says Put this on the same line as Quality Furnishings.
8. At this point, your letter of the alphabet should look something something like this (Notation: The markup color may vary):

   

9. Click the Accept drop-downward arrow and select Take All Changes and Stop Tracking.

/en/word/inspecting-and-protecting-documents/content/

Source: https://edu.gcfglobal.org/en/word/track-changes-and-comments/1/

Posted by: wardheasuffee.blogspot.com

Share this post